No more typing
Automatic receipt reading pre-fills the amount, date and category. The employee checks, adds the line, and moves on to the next one.
Module · Expense reports
the photo fills in the report, approval takes one click.
The employee snaps the receipt, eachr reads the amount, date and category. The manager approves, the admin reimburses, accounting gets a clean export. No spreadsheet, no chasing emails.
three things that change from the first report.
A clear circuit
Draft, to approve, approved, processed, reimbursed: every report has a status everyone can read. If a manager is slow, the employee nudges them in one click.
Calm accounting
Every expense comes out with its net, VAT, gross, supplier and sealed receipt. The accountant gets a CSV or Excel file, not an envelope of tickets.
from the ticket to the reimbursement.
The employee takes a photo
From their phone, without a password. Meals, transport, accommodation, tolls, fuel, mileage allowance: the categories are the company's own.
eachr fills in and checks
Fields are pre-filled from the receipt. If an expense looks like one already submitted, a "Possible duplicate" badge shows up before approval.
The manager approves
They get an email, open the report, approve, reject or request a change with a comment. The admin is kept informed without having to step in.
The admin reimburses and exports
An advance already paid attaches to the report and is deducted from the net. The report moves to processed then reimbursed, and the export goes to accounting.
everything the module can do.
- Automatic receipt reading (amount, date, category)
- Expense categories configurable per company
- Allocation to a client or a project
- Approval by the line manager, then by the admin
- Change request with a comment
- One-click manager nudge by the employee
- Duplicate detection before approval
- Expense advances requested, approved, paid and deducted
- Team history to find any report
- SHA-256 sealed receipts with access log, kept 10 years
- CSV or Excel export: net, VAT, gross, supplier, status, receipt
- Email notifications at every step, adjustable by the admin
Included with the core
The module builds on what is already there.
Switching on expense reports takes nothing more than a click: employees, managers, the org chart and the employee workspace already exist in the core.
- Employee record and line manager
- Employee workspace with no password
- CSV and XLSX exports
- Sealed documents and access log
- Multi-company for office managers
- Module setup assistant
questions about expense reports.
what we get asked before switching the module on.
Which receipts does automatic reading work on?
On a photo or PDF of a ticket, invoice or receipt. eachr extracts the amount, date and category and pre-fills the form. The employee checks before adding the line, and can always type everything by hand if reading fails.
Who approves a report?
If the employee has a line manager, the manager approves, rejects or requests a change. The admin is notified by email and takes over for processing and reimbursement. Without a manager, the admin approves directly.
How are duplicates spotted?
Before approval, eachr compares each expense with those already submitted (amount, date, nature). A match triggers a "Possible duplicate" badge on the line, with the date of the expense in question. It is a signal, the decision stays human.
What about expense advances?
The employee requests an advance, the manager or admin approves it, the admin marks it paid. When the report comes in, the advance attaches to it and the net to reimburse is computed automatically.
How does it reach the accountant?
Through the Exports page: filter by period, employee or status, then download a CSV or Excel with one line per expense (date, employee, category, net, VAT, gross, supplier, VAT number, payment method, status, receipt). eachr does not replace your accounting tool, it prepares a clean file for it.
Are receipts kept?
Yes, for 10 years as French commercial law requires. Every receipt is sealed with a SHA-256 fingerprint on upload, its integrity is verified in one click and every view or download is logged.
switch on expense reports in one click.
14-day full trial, no card. The module is included in the price, with the six others.